• Full Time
  • Permanent
  • Durbanville
  • Applications have closed

SFg Engineering Services

South Africa’s top investment group is looking for a Property Portfolio Administrator to join their team in Cape Town.

Job Requirements:


  • NQF 4 or working towards completing your NQF 4
  • At least 2 years of experience in a similar position within a Property / Real Estate Sector
  • Experience with rentals
  • Experience with PayProp
  • Great administrative skills
  • Excellent communication skills and telephone etiquette
  • Own car with drivers’ licence
  • Bilingual – English and Afrikaans


Job Responsibilities:


  • Obtaining monthly levy and rates accounts from municipalities and property managers
  • Drafting of lease documentation
  • Loading of tenants, owners, properties, etc. on PayProp
  • Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
  • Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
  • Filing
  • Debit Orders
  • Updating rental agents on lease expire, notices to vacate and new tenants taking occupation
  • Sending Welcome Letters to new tenants
  • Sending Vacating Checklist to tenants leaving
  • Phoning tenants for non-payment and reporting back to investors
  • Letters of demand and notices to vacate
  • Evictions liaison between attorney and investor
  • Mail shots to tenants (notices from property managers)
  • Registration of cell-to-gate with the property managers
  • Lease period extension and negotiations applicable
  • Investors monthly reconciliations
  • Liaising with clients
  • Rental assist recon’s and payments
  • MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping
  • Deposit Refunds
  • Reconciling Payments
  • Updating agents stock list daily
  • Attending AGM’s on behalf of investors
  • Warning letters
  • Hand-in-hand work with maintenance department
  • Ad hoc duties if required


If you don’t receive any feedback within 2 weeks, please accept your application as unsuccessful.