Payroll Administrator

Job Purpose: Assist the HR manager and team with the effective running of department by fulfilling daily HR duties.

Requirements:
• Excellent written and verbal communication skills
• Able to effectively communicate with staff at all levels
• Ability to conduct research and analyze data
• Honesty, Integrity & Reliability
• Strong attention to detail
• Problem-solving skills
• Critical thinking capabilities
• Ability to exercise sound judgment in decision making
• Apply urgency in work done – report faults urgently, take action urgently; results orientated
• Self-motivated: Ability to work with little supervision
• A willingness to learn
• Strong ability to multitask and prioritize
• Open to change and learning new systems
• Able to work under pressure and meet deadlines
• Good time management
• Must have own transport
• Willing and able to work overtime

Key responsibilities:
• Manage electronic timekeeping systems and pull timesheets.
• Manage daily office attendance and related admin i.e. leave applications etc.
• Assisting with the processing/calculating of weekly payable hours and deductions for 4 payrolls consisting of approx. 400 employees.
• Ensure payslips are printed and issued.
• Pull weekly and monthly payroll reports and send to relevant parties.
• Calculating overtime for monthly salaries.
• Capture monthly payroll leave schedules and any other related admin
• Assist in answering employee’s questions regarding payroll related matters once investigation is done regarding discrepancy.
• Maintain employee records as well as maintaining and updating payroll records.
• Processing new employees, promotions and terminations.
• Provide administrative assistance to the accounts department.
• Assist in capturing, screening and monitoring all COVID:19 cases.
• Must be able to assist with audits (BEE, EE, Seta and DoL) and do internal audits
• Must be able to complete UI-19’s and maternity documents accurately.
• Provide assistance to the HR team where needed including general admin duties

• Handle payroll related queries once investigation is done regarding discrepancies
• Maintain and update employee- and payroll records
• Assist with audits (BEE, EE, Seta and DoL) and conduct internal audits
• Complete UI-19’s and maternity documents accurately.

Qualifications/Skills:

• Must have knowledge & experience of BCEA and LRA
• VIP Premier Payroll (MUST)or Sage People 300 Payroll ,
• ESS – experience in configuration as well as reporting and providing system assistance
• Timekeeping (Viper and EcoTime/or T&A) – advantageous
• Diploma and or Degree in business administration or HR or Payroll.
• Proficiency in Microsoft Office 365
• Strong in Word and Excel – must be PC literate
• Strong numerical aptitude – attention to detail very important

Complete UI-19’s and maternity documents accurately.

Experience needed:

At least 5 years relevant HR experience and payroll office experience