Executive Personal Assistant

SFG Engineering

Job requirements:

Relevant tertiary education advantageous
An excellent telephone manner combined with the capability of dealing with people at all levels
Minimum 4-6 years’ experience working within an executive PA role
Ability to work in a high-pressured and dynamic environment
Ability to understand business and operations process
Ability to show their own initiative and run with tasks allocated to them
Excellent level of emotional intelligence
Professional and well presented
Good communication skills
Must be flexible and be able to work overtime, when necessary, as per operational requirements of the department.
Computer proficiency: packages required are MS Word, Excel
Must be able to work independently as well as in a team
Excellent attention to detail
Preferable to have an interest in business management and operations

Job responsibilities:

Drafting letters and other documentation
Contact with clients when required
Effectively managing and coordinating the Group Executive and Marketing team diary, setting up meetings and arranging meeting facilities
Ensure timeous and comprehensive preparation and collation of information for meetings in order that the Group Executive is properly organized and prepared for such meetings
Interact with internal departments
Follow up on Group Executive action items from previous meetings / minutes and assist in timeous completion
Arranging conferences, functions and events as required or directed by the Group Executive
Planning and organizing travel arrangements and itineraries both local and international Attend to * Screen and manage telephone calls ensuring detailed and accurate recording of message
Maintaining a satisfactory, appropriate, and up to date filing system that facilitates easy access to and fast retrieval of documents
Ad hoc office duties

Specific Requirements/Additional information

Newsletter Signup