Purchase Order Administrator

Job Requirements:

• Grade 12
• Supply Chain Management Certificate / Training advantageous
• 3 year’s experience and knowledge of accounting and general clerical work and administrative procedures
• Microsoft Office and Pastel Evolution

Job Responsibilities:

• Accurate reviewing o submitted documents in support of a request for producing a purchase order.
• Having a good working knowledge of the company Procurement Policy and Procedures to apply to reviewing submitted
• Identifying and addressing any errors, deviations, or non-conforming submissions received, with the responsible buyer in a clear and detailed manner to resolve these
• Producing purchase orders on Pastel Evolution according to the cost comparison schedule, quote, service, or contract details as submitted by the company buyer, correctly allocating the correct project code, cost code, and details of the service or items being
• Accurately capturing and processing the details on the received quotations in the Purchase Order on Pastel Evolution, ensuring the correct allocation of project and cost codes.
• Communicating with the relevant responsible person in the finance department to ensure the codes are
• Amending Purchase Orders when variations or supplier re-allocation is
• Interact with Finance Department for Purchase Order approvals and
• Ensure minimum queries and amendments to Purchase Order processes.
• Sharing of Procurement Administration tasks such as scanning documents onto the server or accurately filing hard copies of documents in
• Ensure the purchase order is in time signed off by the responsible finance department
• To assist the Procurement Department, achieve its objectives, through good teamwork and the sharing of administrative tasks with other procurement administration
• Maintaining supplier documentation on file and on Pastel, including supplier intake
• Presenting suggestions and ideas to improve efficiencies and processes in the procurement administration
• Apply good timekeeping practices by being punctual, consistent, and focused on the tasks at
• Through good teamwork support the Procurement Administration section with all administration responsibilities including checking invoices, scanning documents, and filing documents on the server or in hard copy files.

Specific Requirements/Additional information

• Excellent communicating, planning, organizing & management skills.
• Service delivery orientated, taking ownership and responsibility for tasks.
• Ability to work independently with minimal supervision.
• Thorough attention to detail
• High numeracy and accounting skills
• Problem-solving initiative.
• Well organized
• Ability to work under pressure.