Assistant HR/Payroll Officer

HR Officer / Payroll Assistant Responsibilities:

Recruitment and Selection:Developing job descriptions, advertising job vacancies, screening resumes, conducting interviews, and selecting suitable candidates for various positions with organization.

Onboarding and Orientation:Facilitating the onboarding process for new employees, including conducting orientation sessions, explaining company policies and procedures, and assisting with the completion of required paperwork.

Employee Relations:Assisting with employee relations issues, grievances, and disciplinary matters in accordance with company policies and relevant labour laws. Promoting a positive work environment and addressing employee concerns effectively.

Performance Management:Maintaining performance management systems to set performance goals, conduct performance evaluations, provide feedback to employees, and identify areas for improvement or development.

Training and Development:Identifying training needs within the organization, coordinating training programs, workshops, and seminars, and facilitating employee development initiatives to enhance skills and competencies. MerSETA Submission (WSP & ATR Reports).

HR Policies and Procedures:Developing, implementing, and enforcing HR policies, procedures, and guidelines to ensure consistency, fairness, and compliance with labour laws and industry standards.

HR Administration:Handling various administrative tasks related to HR functions, such as maintaining employee records and databases, processing employee documentation (e.g., contracts, leave forms), and managing HR-related correspondence (HRIS)

Labour Relations (IR):Staying informed about labour laws, regulations, and industry trends affecting the workplace, and providing advice and guidance to management and employees on labour relations matters.

HR Reporting and Analysis:Compiling HR metrics, generating reports, and analysing data related to employee turnover, recruitment, performance, and other HR-related activities to inform decision-making and strategic planning.

Employee Engagement and Wellness:Developing initiatives to promote employee engagement, morale, and well-being, such as organizing team-building activities, employee recognition programs, and wellness initiatives.

Payroll Processing:Assisting in the accurate and timely processing of payroll for employees, including calculating wages, salaries, deductions, and bonuses.

Data Entry and Verification:Entering and verifying employee data, including hours worked, overtime, leave taken, and other relevant information into the payroll system.

Tax Compliance:Ensuring compliance with South African tax regulations by accurately calculating and deducting income tax, UIF (Unemployment Insurance Fund), and other statutory deductions from employee salaries.

Leave Management:Assisting with the administration of employee leave, including processing leave requests, updating leave balances, and ensuring compliance with company policies and labour laws.

Payroll Reconciliation:Assisting in reconciling payroll reports and identifying discrepancies or errors. Collaborating with the finance department to ensure accurate recording and reporting of payroll related transactions.

Record Keeping and Documentation:Maintaining accurate and up-to-date payroll records, employee files, and documentation related to payroll processing. Ensuring confidentiality and security of payroll information.

Responding to Employee Inquiries:Providing support and assistance to employees regarding payroll-related inquiries, discrepancies, and issues. Addressing queries in a timely and professional manner.

Compliance and Reporting: Assisting in ensuring compliance with relevant labour laws (MEIBC & BCEA), regulations, and company policies related to payroll processing and employee compensation.  Generating payroll reports and assisting with audit preparations as needed.

Collaboration with HR and Finance Departments: Collaborating with HR and finance departments to ensure seamless integration of payroll processes with other HR and financial activities. Communicating effectively to resolve discrepancies and improve efficiency.

Requirements:

• Diploma / Degree in Human Resources Management
• 4-5 years working experience.
• Attention to detail,
• Strong organizational skills
• Ability to maintain confidentiality.
• Additionally, proficiency in HRIS (Human Resources Information Systems)
• Simple Pay

• Eskom Experience