Commercial Administrator

SFG Engineering

Job requirements:

  • Matric with English.
  • 3 years’ experience in the Projects and Commercial Administration Field.
  • Good command of the English language and communication skills.
  • Computer literacy – good knowledge of Windows and Excel, Syspro experience.
  • SAP Experience advantageous

Duties and Responsibilities 

  1. Projects

Manage commercial aspects of new and existing contracts, namely:

  • Manage commercial aspects of new and existing contracts, namely:
  • Accounts details on order handover stage.
  • Manage contracts schedule
  • Perform monthly internal audits on project files to ensure that all procedures are followed.
  • Authorize project close out on contract completion.
  • Reconcile complex projects accounts including long term agreements.
  1. Commercial administration

Manage Commercial aspects of new and existing contracts such as:

  • Performance Bonds and Bank guarantees (COMPANY).
  • Delivery notes and loading sales orders in SYSPRO (company A, B and 1)
  • Invoices (company A, B and 1).
  • Ensure sums are invoiced in accordance with agreed milestones.
  • Obtain indices from SEIFSA and generate CPA calculations when needed.
  • Forecast milestone invoicing.
  • Assist Proposal and Projects & Contracts team with commercial and other queries
  • Assist Customers with commercial and other queries.
  • Assist COMPANY branches and sales team with commercial and other queries.
  • Follow up with PPC for signed delivery notes for invoicing
  • Generating Waiver of Lien where applicable
  • Change Notice Administration
  1. Reports Monthly
  • Debtors’ report
  • Open orders report
  • Assist the Debtors’ Department in monitoring payments for COMPANY.
  1. Syspro
  • Capture customer orders (Company A, B and 1).
  • Load and capture invoices (Company A, B and 1).
  • Delivery notes (Company A, B and 1)
  • Load and capture purchase orders (Company A, B and 1)
  • Ensure all sales orders and purchase orders are captured correctly (Company A, B and 1)
  • 5.LOGISTICS & EXPORTING
  • Generate Packing Lists and Commercial Invoices for exporting
  • Arrange BV Inspections
  • Liaise with Freight Forwarders regarding logistics
  • Process internal requisitions where necessary
  • Ensure that Freight Forwarder Invoices are processed for payment

 

Specific Requirements/Additional information

  • A legal driving licence.
  • Must be able to read, write, speak and understand the English language.
  • Must be able to communicate clearly and concisely, orally and in writing, including formal communication and making presentations.
  • Must possess the ability to make independent decisions when circumstances warrant.
  • A sense of urgency with a strong customer service orientation.
  • Hard working, resourceful, ambitious with excellent business acumen.

WORKING CONDITIONS

  • Mainly office based (Robertsham).
  • Is subject to work beyond normal working hours, evenings, weekends and holidays should the need arise.
  • Required to attend and participate in continuing educational programs designed to keep you abreast of changes in your profession.